PART III - Publication of Certain Documents and Information Publication of information concerning public authority 21. (1) A public authority shall, with the approval of the responsible Minister (a) (b) cause to be published in the Gazette as soon as practicable, but not later than 12 months, after the date of commencement of this Act (i) a statement setting out the particulars of the organisation and functions of the public authority, indicating, as far as practicable, the decision-making powers and other powers affecting members of the public that are involved in those functions, and particulars of any arrangement that exists for consultation with or representations by, bodies and persons outside the Government administration in relation to the formulation of policy in, or the administration of, the public authority, (ii) a statement of the categories of documents that are maintained in the possession of the public authority, (iii) a statement of the material that has been prepared by the public authority under this Part for publication or inspection by members of the public, and the places at which a person may inspect or obtain that material, and (iv) a statement of the procedure to be followed by a person when a request for access to a document is made to a public authority; and during the year commencing on the first day of January next following the publication, in respect of a public authority, of the statement under subparagraph (i), (ii), (iii) or (iv) of paragraph (a) that is the first statement published under that subparagraph, and 14