8
CS\il\'li;hi11\'ll1
of pnK\'citirto
,·umr!w:icc
w1lh Lh;s,.\C
---
________
. 4ccps,J to ft!forrnation
--. --···-·-....
No. 13
12.-- ,.( i) Lvcr) inf\.)nn:i!ion hokier shall, \Vithin t\Ye!vc n1onths
fro111 the co1nn1cnccn1ent of this /\cL--·(a) designate or appoint one or n1ore of its officers as
inf()rn1ntion nfficcrs; and
(b) t'st:ib!ish pro;,;t'sses and procedures for handling obligations
under this 1\ct
infC1rrnn1i\1n officer dvs1gnated or appointed under
( 1) shalL in addi1ion to handling nil requests for
infonnation :nad(' pursuant to secti'on 18, render assistance to any
person seeking such lnf(,rn1ation illld ensure con1pliance by the
(2}
~ubsection
1nforrnation hok1L~r 0/ith all obligations under this /\ct, including the
obligati\)11 to disclose all ca1egnries of infi:)rn111tion listed under
sec1.ion 15.
1
(]) ::\ pc1·so11 dc"ig11all::d ur ;1ppoi11i'cd ns nn 1n1~Jr111a\1on of-liccr,
_,)i,;11 b~, :1 pcrsvn \A ifh C(l1l1pct,:nce tu c:v;:rcisc the )10\A-ers and
rx--Tf(>nH !ht:~ dut1e\ and f1111c!ion:s
th111 \>fl'ice us '>lipulat~'-d in thi~
,\ct.
/\n n1 l1:_)nnu1 ion officer 1na;, in 1he dischnrge nf his ob!igat ions
undur this
seek the assistance <.)f any other
ic cfTiccr and 1
olllcer sh3!1 be under an oh!ig,alion to provide the !Hforn1a.zion
ufYicer \\ itli the nssistilnc;.: ;;ought
(5) \V!icrc an rnfonn:i1i\111 hlilder Jitils 1c1 dtsign11!c ur appuin111n
nd(-,rn\a11on 1ll1-tce-r, the head ,1( the institution,
U, \n such
cin,~un1s1Hnc<::< serve ns the infrJrn1ali'on olficer f()r purposes of this
.:\cl,
)<(,,:,_11d
ktrping nnti
111:nntenilll(C
(>f 1(\'ddo·
inforrn;Jtlon holder sha!l ensure that it keeps
rer:c,,dr abnu1 its operntions, personnel, actiYltics and
other n:le1-ant or r<.~ltncd 1nfonna\i(11l 1)1' rcrrnds.
13.--( I)
( 2 ) Eve1->- in ronlHl\ itHl ·11uld::r shall c11sun: the proper Ur!_.'- an {zution
:111d 1nain1enilntv of uli ;nfornn1tion or n:G,1rds in its custody, in a
1ndnnc1· 111111 h1cdi1illCS ~11:ctss tn such infi1n11atio11 or n;cords in
a~'Ci)rdal1c\: Vvith this /\ct
(3) E\·ery inJ(-1rn1ation holder shall rnaintaln inforn1ation for a
period of c,uvcn
frurn th;; dn1c on \Vhich the infbnnation is
[?;l'IH::rnted by lhl' 11);-;titution ur 011 v, hich thv i11 fonnatiun
under its custnd;, or ctinlroL
conic~
(4) ;\!the cxpirat\C\ll (l( the seven Jt'-nr period, !hi..' inforn1ation
holder shaH transf0r the inforn1a1ion in its entirety', to the Nat.Jona!
.-'.\rchives, \vhere thar inf(irmation, docun1ent or record shall be