e24702_TG007
Translated from French
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Article 10 – The Director-General and the Auditor shall attend meetings of the Governing
Board in an advisory capacity.
Article 11 – The Governing Board shall meet in regular sessions convened by the
chairman at least once every six months. It shall also meet in special sessions at the
request of the supervising authority, the Director-General or two thirds of its members.
Article 12 – The deliberations of the Governing Board shall be recorded in minutes
entered in a special register and signed by the Chairman and the Director-General. These
minutes shall mention the members present.
Article 13 – A certified copy of the minutes of each meeting shall be submitted to the
supervising authority within a month of the holding of the meeting.
Article 14 – The Governing Board of the Togolese Copyright Office shall be responsible
for drafting the Office's general policy and ensuring that it is implemented and
monitored.
It shall hear the Director-General's reports on the operation of the Office. It shall
consider and approve the following:
- the advance operating accounts produced by the general management;
- the year-end documents (inventory, income statement, balance sheet accounts, auditor's
report);
- guarantees to be given;
- loans to be taken out;
- shares to be taken;
- the Office's rules of procedure and financial rules;
- social and professional issues of interest to the producers of works;
- the staff regulations;
- acquisitions, sales, exchanges and renting of buildings, which may take place only with
the approval of the supervising Minister;
- agreements between the Togolese Copyright Office and other organizations pursuing
the same goals;
- the establishment of committees and appointment of their members;
- the establishment or closure of agencies or offices around the country;
- donations or bequests to the Togolese Copyright Office, subject to the approval of the
supervising Minister.
Article 15 – The members of the Governing Board may not be employed by the Togolese
Copyright Office.
Article 16 – The deliberations of the Governing Board shall be valid only if at least two
thirds of its members are present. If there is no quorum, another meeting shall be
convened within 15 days, at which the board shall deliberate irrespective of the number
of members present.