The Access to Information
2212
Bill,2015
before making the disclosure, complied with the
provisions'of subsection (3).
17. (1) In this section, "records" means documents or
other sources of information compiled, recorded or stored
in written form or in any other manner and includes
electronic records;
Management
records.
of
(2) Every public entity shall keep and maintain-
(a) records that are accurate, authentic, have integrity
and useable; and
(b) its records in a manner which facilitates the right
of access to information as provided for in this
Act.
(3) At a minimum, to qualify to have complied with
the duty to keep and maintain records under subsection (2),
every public entity shall(a) create and preserve such records as are necessary
to document adequately its policies, decisions,
procedures, transactions and other activities it
undertakes pertinent to the implementation of its
mandate;
(b) ensure that records in its custody, including those
held in electronic form, are maintained in good
order and condition; and
(c) not later than three years from the date from which
this Act begins to apply to it, computerize its
records and information management systems in
order to facilitate more efficient access to
information.
18. (1) Where an application to access information has
been made to a public entity under section 7 and the
applicant would have been entitled, subject to payment of
any fee, to provision of any information in accordance with
that section, ffiy person to whom this section applies
commits an offence if he alters, defaces, blocks, erases,
destroys or conceals any record held by the public entity,
with the intention of preventing the disclosure by that entity
of all, or any part, of the information provision of which the
applicant would have been entitled.
(2) Subsection (1) applies to the public entity and to
any person who, is employed by, is an officer of, or is
subject to the direction of, the public entity.
Offence of
alteration,
defacement,
blocking, erasure,
etc.