GO~RNMENT GUE~, 3 FEBRUARY 2000
PROMO~ON OF ACCESS TO ~QRMA~ON ACT, 2000
No.
20852
15
Act No. 2, 2~
(ii) that the information officer or another official identified by the
information officer would assist that requester in order to make the
request in a form that would remove the grounds for refusal;
(b) given the requestex a reasonable opportunity to seek such assistance;
(c) as far as reasonably possible, furnished the requester with any information 5
(including info~ation about the records, other than information on the basis
of which a request for access may or must be refused in terms of any provision
of Chapter 4 of this Part, held by the body which are relevant to the request)
that would assist the making of the request in that form; and
(d) given the requester a reasonable opportunity to confirm the request or alter it 10
to comply with section 18(l).
(3) When computing any period referred to in section 25(l), the period commencing
on the date on which notice is given in terms of subsection (2) and ending on the date on
which the person confirms or alters the request for access concerned must be
disregarded.
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(4) If it is apparent on receipt of a request for access that it should have been made to
another pubiic body, the information officer of the public body concerned must—
(a) render such assistance as is necessary to enable [he person to make the
request, to the information officer of the appropriate public body; or
(b) transfer the request in accordance with section 20 to the last-mentioned 20
information officer.
whichever will result in the request being dealt with earlier.
Transfer of requesti
20. (1) If a request for access is made to the information officer of a public body in
25
respect of which—
(a) the record is not in the possession or under the control of that body but is in the
possession of another public body;
(b) the record’s subject matter is more closely connected with the functions of
another public body than those of the public body of the information officer to
whom the request is made; or
30
(c) the record contains commercial information contemplated in section 42 in
which any other public body has a ~meater commercial interest,
the information officer to whom the request is made must as soon as reasonably possible,
but in any event within 14 days after the request is received—
(i) transfer the request to the information officer of the other public body or, if 35
there is in the case of paragraph (c) more than one other public body having a
commercial interest. the other public body with the greatest commercial
interest; and
(ii) if the public body of the information officer to whom the request is made is in
possession of the record and considers it helpful to do so to enable the 40
information officer of the other public body to deal with the request, send the
record or a copy of the record to that information officer.
(2) If a request for access is made to the information officer of a public body in respect
of which—
(a) the record is not in the possession or under the control of the public body of 45
that information officer and the information officer does not know which
public body has possession or control of the record:
(b) the record’s subject matter is not closely connected to the functions of the
public body of that information officer and the information officer does not
know whether the record is more closely connected with the functions of 50
another public body than those of the public body of the information officer to
whom the request is made; and
(c) the record—
(i) was created by or for another public body: or
(ii) was not so created by or for any public body. but was received first by 55
another public body,
the information officer to whom the request is made, must as soon as reasonably
possible, but in any event within 14 days after the request is received, transfer the
request to the information officer of the public body by or for which the record was
60
created or which received it first. as the case may be.