(c) of any amount required to be paid as a deposit before the search
or production of the record is undertaken or the record is
prepared for disclosure;
(d) of the estimated total cost of the search for the record and
preparation of the record for disclosure; and
(e) of any amount required to be paid before access is given to the
record including the cost of production or reproduction.
10. Retrieval and reproduction costs
(1) The requester shall pay to the relevant public body the cost for retrieval
and reproduction of the record.
(2) The retrieval and reproduction costs are set out in Schedule 3.
11. Reproduction of record
(1) The record requested for shall be reproduced using the equipment of
the public body.
(2) Where the public body does not have the necessary equipment, the
requester may request the information officer or an authorised officer to have the
record reproduced using the requester’s equipment.
(3) A person who wants to use his or her own equipment to make a copy of
the record shall apply to the information officer in Form 3 set out in Schedule 2.
(4) The equipment to be used under sub-regulation (3) to reproduce a record
shall be subject to approval by the information officer or an authorised officer.
(5) The information officer or an authorised officer shall, after inspecting
the equipment, if satisfied with the equipment, issue a certificate of approval in
Form 4 set out in Schedule 2 certifying that the equipment is fit for the purpose.
(6) The record may be copied in the premises of the person who requested
to use his or her own equipment under the supervision of the information officer
or an authorised officer where approval is given by the information officer.
(7) Where the record is reproduced using the equipment of the requester,
the reproduction fee shall be waived.
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