Act 6
Access to Information Act
2005
to make the record available in a form in which it is capable of being read, viewed or
heard by that person.
(6) Where access to a record is to be given to a person with a disability and the person
requests that access to be given in an alternative format, a copy of the record shall be
given in an alternative format (a) immediately, if the record exists in the alternative format that is acceptable to that
person; or
(b) within a reasonable period to allow the public body to prepare or cause to be
prepared the alternative format, unless the making of the alternative format is
considered outrageously expensive compared to the information required.
(7) Where a record is made available in accordance with subsection (5), the person shall
not be required to pay an access fee which is more than the fee which that person would
have been required to pay, but for the disability.
(8) Where a record is made available in terms of this section to a person for inspection,
viewing or hearing, that person may make copies of, or transcribe the record using his or
her equipment, unless to do so would—
(a) interfere unreasonably with the effective administration of the public body
concerned;
(b) be detrimental to the preservation of the record; or
(c) amount to an infringement of copyright not owned by the State or the public body
concerned.
(9) Where this section requires the supply to a person of a copy of a record, the copy
shall, if so requested by that person, be supplied by posting it to that person.
(10) Where an internal appeal or an application to the court, as the case may be, is lodged
against the granting of a request for access to a record, access to the record may be given
only when the decision to grant the request is finally confirmed.
21. Access to health or other records.
An information officer shall refuse access to health records, the disclosure of which would
constitute an invasion of personal privacy.
22. Preservation of records.
Where the information officer receives a request for access to records or information, he or
she shall ensure that the records or information concerned are properly preserved until the
request is met and where there is an appeal, until all the procedures for appeal are exhausted.
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